Payroll | QuickBooks Online | Apr 2021

Intuit Payroll as Easy as 123

QuickBooks Online Payroll

As the owner or manager of a small business, serving your customers is only part of your job. Small business owners often overlook the labor, time and effort required to complete payroll each week.  A small business that neglects to pay its employees in-full and in a timely manner will undoubtedly face disgruntled employees and high turnover, as well as possible legal consequences. Your small business payroll should be treated with the same level of attention to detail as you provide to your clients. After all, work will not get done if your employees are not properly paid.

  1. Choose the best Intuit payroll software for your business

According to Technology Advice, 26 percent of small businesses spend three to five hours per month processing payroll manually. This does not even include the time it takes to cut paychecks, send checks, handle direct deposits, and create reports. Intuit Payroll automates these tasks allowing you more time to run your business.

Manually calculating employee wages can result in simple payroll errors that can have some big effects on employees.  Mistakes with payroll can also result in some hefty fines for your business.  Intuit Payroll platforms reduce the risk of errors by automating complex calculations and ensure on time tax payments.  Not to mention, accurate paychecks mean happy employees.

 
CORE
Full-service payroll
Includes automated tax and forms
Auto Payroll
Health benefits for your team
401(k) plans
Workers Comp
Expert product support
Next-day direct deposit
MOST POPULAR
PREMIUM
Full-service payroll
Includes automated tax and forms
Auto Payroll
Health benefits for your team
401(k) plans
Workers Comp
Expert product support
Same-day direct deposit
HR support center
Expert setup review
Track time on the go
 
ELITE
Full-service payroll
Includes automated tax and forms
Auto Payroll
Health benefits for your team
401(k) plans
Workers Comp
Expert product support
Same-day direct deposit
HR support center
White glove customized setup
Track time and projects on the go
Tax penalty protection
24/7 expert product support
Personal HR advisor

  1. Automate Payroll and Taxes

Intuit listened to its customers, you the small business owner, and created Auto Payroll.  This Intuit payroll feature allows you to process your payroll automatically without having to log in to QuickBooks Online Payroll. You can save the time it takes to pay your employees by using Auto Payroll.  Please keep in mind that this does not exist for contractor payments only your employees.

Make sure your QBO Payroll meets the criteria for auto payroll:

  • You have Core, Premium or Elite payroll services
  • Payroll setup is fully complete
  • First payroll has been run
  • All employees are either salaried or have default hoursset
  • All employees are on a single pay schedule

If you meet the above criteria, you are ready to turn on and manager your Auto Payroll.  Its easy to do!  Select Gear ⚙ icon on top right and go to Payroll Settings.  In the Auto Payroll box, turn on Auto Payroll and then Select Save.   You are also able to enable Auto Payroll after running payroll on the Finish page or from the Overview page status box (mid right side).

Every pay period:

  • You will receive a preview summary of your payroll early in the pay period.
  • After you receive the preview summary, you will have 1-2 business days to review and make any changes to your payroll.
  • Paychecks will be created by Auto Payroll after the cut-off time.
  • Funds, for your employees on Direct Deposit, will be debited from your account according to your money movement lead time (please see what your lead time is in Payroll Settings).
  • On Payday, your employees on Direct Deposit will get paid automatically. You will have to log in to QuickBooks Online Payroll and print checks for those of your employees getting paid using paper checks.

Manage your Auto Payroll

Once you have turned on your Auto Payroll, there are few things to keep in mind before payroll runs.

If one of your employees leaves the company or takes some time off, or something changes with your company, you will need to make changes to your payroll.  You can always